Analyze portfolio reporting
Record valuations, work with investment and look-through reports, audit completeness, and turn reporting sources into articles.
Use the reporting pages around a periodic report to record portfolio values, inspect recursive holdings, resolve coverage gaps, and preserve sourced news.
Before you begin
You need a signed-in account, an organization membership, and an existing fund or portfolio-fund periodic report in the intended organization. The supported valuation flow opens from Value on either report type. A portfolio-fund report also shows Record valuations and Investment report on its detail page.
Do not open valuations from a portfolio-company report. The current detail can render Record valuations there, but the valuation page does not support a portfolio company as its reporting subject.
Do not upload customer reporting material into a documentation or demonstration organization. Use only approved synthetic files and data outside the authorized investment team.
Record valuations
- Open Periodic reports and find a fund or portfolio-fund reporting set.
- Open its row menu and select Value. For a portfolio-fund report, you can instead open the report and select Record valuations.
- Confirm that the page title shows the intended supported subject and reporting period.
- Choose the Currency.
- Enter the supported values for the reporting entity and portfolio rows.
- Use Add new valuation when a portfolio direct stake, direct investment, or portfolio fund investment is missing.
- Select Save.
Removing a company from a portfolio is different from deleting one valuation record and requires the portfolio-management capability. The same capability governs copying prior report sections and marking or reverting company exits. Confirm the intended scope before using any of those actions.
Complete an investment report
- From a portfolio-fund periodic report, open Investment report.
- Complete Summary, Investment focus, Performance, Selected LPs, Narratives, and Valuations as applicable, then review Realized portfolio.
- Use each editable section’s Save or Add action and confirm its resulting state before leaving it.
- Open Change history to review recorded changes.
- On Report, select Share with GP only if you are authorized to manage portfolio access. Confirming creates a new link that is valid for 30 days; older links remain active.
- Select Copy magic link in the generated banner and share it only with an approved collaborator.
- Open Sharing to review active links and collaborators. Each link accepts up to 10 collaborators by default.
- Revoke a link when access should end.
A live shared link admits collaborators to report data entry. New links accumulate rather than replacing earlier ones. Revoking one also cuts off collaborators who joined through that link. Removing one collaborator frees that seat but does not prevent the same person from rejoining through a still-live link.
Review a look-through report
- Open Look-through reports.
- Search for the fund and choose Open report.
- Set Year, Frequency, Period, Currency, Fallback, and Max depth. The supported depth is 1–20.
- Narrow the view with Rows, Row type, Source, Markup, or Duplicates when needed.
- Select Apply.
- Expand a row to inspect its trail, source reference, warnings, and links to a periodic report, company report, or valuations.
- Select Export XLSX when you need the current report as a workbook.
Resolve reporting gaps
- Open Completeness audit.
- Choose Funds or Portfolio funds.
- Review Quarterly completeness, Missing reports, Missing marks, and Missing inception.
- Use Show only gaps to focus the matrix.
- Follow a missing-report cell to Manual import, a missing-marks cell to the report, or a missing-inception warning to its source record.
Process sourced news
The extraction controls are available only when AI features are enabled for the deployment. If the page shows the disabled feature notice, use an approved support channel rather than trying to change deployment configuration.
- For forwarded material, open Email insights and review Needs assignment items from the organization’s displayed forwarding address.
- For a periodic-report PDF, open the report’s AI processing section, choose Select a PDF…, and select Extract news items.
- Wait for the extraction to leave Pending or Processing.
- Open a completed extraction, select the relevant items, and choose Create selected articles.
- Open Articles to review the created records, or choose New article to add a sourced article directly.
AI-extracted material must be checked against the source document before it is reused in an investment decision or customer communication.
Success check
The periodic report shows the intended values and reporting data, the look-through or completeness view reflects the selected period, and any article you created appears under Articles with its correct owner and source.
Troubleshooting
- Investment report is absent: it is available only for a periodic report attached to a portfolio fund.
- Sharing redirects back to the report: your current role cannot manage this report’s sharing metadata.
- A look-through report shows no rows: widen the row type, source, or markup filters and check whether Exact only excludes older source reports.
- Completeness audit flags a missing report: create the missing period from the linked cell rather than changing the audit result directly.
- An extraction remains in progress or fails: keep the source report unchanged, retry only after confirming the PDF and processing state, and do not create an article from an unverified result.